July 3, 2002

Directors attending:  Lauren, Harvey, Ched, Carol, Dave, Lance, Tim & Noreen 

Members attending:  Barb Leamont, Chuck Price, Jim Carruthers, Dorothy Horton, Dagmar Carsten, Lorraine Johnston, Penny Baughen & Lee Splett 

- Minutes of June 5, 2002 - no errors or omissions, adopted by Ched 2^nd by Carol 

- Ched advised that DLC have agreed to pay 50% of the costs of the video taping of the Smart Growth presentation 

- Ched mentioned that Government Funding has now been released for upgrading Barkley Road.

Road ends:  Carol met with Dan Clifford DLC: 

• Gabel Beach - $4,500 estimated costs, DLC will install port-a-potty in July

• DLC will install 1 - 2 picnic tables in July

• Gravel will not be put in as the water is too high, will be installed when the lake level goes down.  DLC planning department is doing the plan for the beach works. 

• Dog park has been switched to the other end.

• As there is a process to follow before developing this area DLC is writing letters to the owners of the neighbourhing properties.  Plans are to install picnic tables, garbage cans.  There is some concern about the trail, area may be too steep to develop.

• Carol advised that DLC will install Porta-Potty for the CCL&RA annual BBQ.

• Carol advised that when she was at Coral Beach there were nails popping out of the wharf - Carol is to call Dan Clifford at DLC to get it fixed.

Bulletin Boards

• Bulletin Boards are made and Harvey is to arrange for installation. Tim & Ched to help Harvey install the remaining 2 bulletin boards at sites that have the highest number of mail boxes and that have areas big enough to install the boards.

Treasurer's Report:

• Tim advised that we took in $180.00 at the Smart Growth presentation which included membership & donations.

• Our membership now stands at 52 members.

• Tim advised that Steve Banman will issue a cheque for 50% of the costs of the video taping of the Smart Growth presentation. Noreen will arrange to pickup cheque and deliver DLC’s copy of the video tape.

• The cost of hosting the Smart Growth presentation was $669.01 total including the cost of the video taping - with the cheque from DLC the total cost was $556.01.

Annual BBQ:

• Kerry Juzda  has booked the music, Carmen Stanek is picking up the meat, Roselynn Redekop is in charge of salads, Harvey Leamont is in charge of set up.  Carol Botsford is to call the Smith’s and see if they will oversee the running of the BBQ.  Tim will arrange to have $ for the bar float, Lance is going to do some signs with the drink prices on them.

• Lance distributed tickets he asked that when selling the tickets be circled if child (under 5) youth (5-11) adult (12 and up).  Tickets must be back to Lance by Monday, July 22/02.

Web Site:

• There was discussion as to a web site being useful for CLC&RA for having history of the association, news letter, and a useful tool for gathering information - to move forward with a (Neighbourhood) Plan.

• Tim motioned: Spend $25.00 per year to purchase a domain eg. carrslanding.org   2nd by Lauren & passed.

• Ched will host the website.

Float at Coral Beach:

• As no one was able to come up with price or availability of the correct size of plastic wood - will use regular wood to fix the floating platform.

• Harvey will contact Craig Alquire to see if he will still fix it up for us.

Smart Growth:

• Lance recapped presentation - Penny mentioned that she was disappointed in the community turn out for such a positive presentation.  Very educational and the Sunday meeting was well worthwhile.

• How to proceed:  Lance suggested having a questionnaire ready for the BBQ - to be unbiased and very general.  One question suggested- "Would you be willing to sit on a committee to take the (Neighbourhood) plan forward?"

• We need to find out how to do a survey/questionnaire, identify developable areas.

• Comments were made that we need to present this in an unbiased way and approach a cross section of the neighbourhood. 

• Another suggestion for the questionnaire - "Do you care about your community?"

• Lance Marshall will work on the questionnaire to be used at the annual BBQ - suggested that neighbours be asked if they have a particular area of expertise, would they be willing to be part of a focus group doing specific tasks (more short term work).

• Lance motioned that the questionnaire to be used at the BBQ be termed, "General Expression of Interest & Information Gathering" - passed.

• Also if we could have the web site up around the time of the BBQ, this could be used to gather information.

• Ched agreed to get maps available for the BBQ

• Lee Splett suggested that we hae an information kiosk at the annual BBQ.

• Chuck Price advised not to put the cart before the horse - gather and use information to get people interested in going forward.

• Ched advised that DLC will come out to talk to CLC&RA.

• Discussion on CCL&RA to establish the Terms of Reference, take a leadership role and identify the Scope of the Project.  Ched suggested that the Terms of Reference be put in place at the September/02 meeting.  He also suggested that we should have a member from the Oyama Community (Neighbourhood) Plan Committee as well as the DLC at that meeting.

Expanding Membership:

• Discussion took place as to how the By-Laws could be changed to expand the area of our membership.

• Advertising 14 days ahead of the AGM and 75% of the members to vote on the By-Law change.

• Date of August 15/02 set for the AGM.

• Need an ad placed in the Calendar including "Amendment to By-Law".

• It was decided that membership would be open to residents from Oceola Road north to the Regional Dist. Boundary.

• Tim is going to develop the actual motion to be presented at the AGM.

• There was a mention that if we use the sign on Carr’s Landing Road in the future that visibility must be taken into account for intersecting traffic.

Harvey Leamont motioned to adjourn the meeting and Carol 2^nd.